Virtual data rooms are now used by thousands of companies around the world from various fields. They are the favorites of business owners because they can provide a secure and efficient exchange of confidential information. Frequently secret data, like reports and treaties, are shared, and at such moments, their security is especially important. Therefore, many VDR providers use digital rights management techniques to really secure the space.
What is digital rights management (DRM)?
Digital rights management, or DRM for short, is software designed to protect important documents from unauthorized use and sharing. In doing so, DRM uses various technologies to eliminate the chance of illegal use of copyrighted content. These programs make it easier for users to control the management of their activities.
With DRM, users can regulate access to all their data, which is added protection against leakage and encountering legal problems. They reduce the potential for Internet piracy.
VDRs work in synergy with data rooms to create stronger protection during document sharing. VDR administrators regulate access to their data at their discretion for absolutely all users and reduce the risk of data leakage to almost zero.
The functionality of DRM in Virtual Data Rooms
Virtual data rooms https://diliroom.fr/ provide their customers with security certificates that guarantee their reliability according to all international standards. VDR providers rely heavily on DRMs to enable their customers to use tools to protect data on the network. Here are some of the features you can find in VDRs in virtual data rooms:
- Lock documents to their device with keys – VDRs use VDR encryption to ensure that documents are protected during the exchange. Only users in possession of the decryption keys can gain entry to the records
- Document copying and forwarding prohibition – For all quality VDRs, detailed permission features are common practice. The ability to prohibit copying, printing, forwarding, and downloading the document are features of VDR tools that ensure the security of your data
- Block access to specific locations – you can limit the availability of your documentation by IP address and user location. For example, if you want only U.S. users to be able to access your documents, you can impose restrictions on other countries
- Watermarks -Watermarks are needed to identify your company’s ownership of these documents. They provide a number of advantages, for example, they can help identify the source of a data breach as they provide information on the exact time of the breach. This will serve as evidence in court. Watermarks also expand your ability to control the document
- Set expiration dates – VDR administrators can set deadlines for document access. Once those deadlines expire, users will no longer be able to review them. Deadlines can be set in different ways, either by a certain date or by the number of times documents are opened, etc. Once a certain process is complete, you can easily revoke access to documents
- Include metadata – metadata is also an additional security measure. Metadata is supplementary details about the holder of the file and related critical data. It is stored inside the file, but separately. So when a user gets a document file, there will be a document with metadata inside
Digital Rights Management is a very useful software that focuses all of its capabilities on protecting against leakage of client data. Its security measures are extremely important for virtual data rooms, which together with the security features of VDR software itself creates a powerful protection system, allowing you to store documents of any level of confidentiality in the online space.